A family photograph can outlast the person who remembers everyone in it. The most helpful thing you can do is record the story while it is still close at hand.
Label copies, not the front of the original
Write names, approximate dates, places and context on a separate record or a carefully chosen archival enclosure. Avoid sticky notes, tape and writing heavily on an original photograph.
Capture the details people usually forget
Who took the photo? Why were people together? What happened before or after it? If you are unsure, write “possibly” or “family recollection” rather than turning a guess into fact.
Store originals gently
Keep prints in a clean, cool, dark, dry place away from water, heat and direct light. Handle them by the edges. The National Library of New Zealand also recommends keeping original photographs even when you make a digital copy.
Build a reliable digital copy
Scan or photograph the item, give the file a descriptive name, and keep backups in more than one secure location. Check periodically that files still open. Digital copies improve access; they do not replace caring for the original.
Respect family and cultural boundaries
Some images, names or stories may be sensitive, particularly family taonga. Ask appropriate whānau members before sharing, and record any access wishes alongside the item.
FAQs
What should I label first?
Start with names, place, approximate date and occasion.
What if I do not know everyone?
Record what is known and invite relatives to help identify people.
Can I use sticky tape to repair a torn photo?
No. Keep it flat and seek conservation advice for valuable items.
Where should photos be stored?
Choose a clean, cool, dark and dry space away from flooding risks.
Are scans enough?
No. Keep originals where possible and maintain backed-up digital copies.
Can I share every family photo online?
Check privacy and cultural wishes before sharing.
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